Company Secretary / Board Administration Officer

Purpose

To safeguard corporate-governance integrity, maintain statutory records, and coordinate Board and ExCo business operations.

Key responsibilities

• Board Administration: Organize Board/ExCo meetings, prepare board packs, take minutes, and track action items.
• Statutory Compliance: Manage group-wide company secretarial duties, including annual returns, director appointments, and share registry.
• Policy Management: Maintain the central repository of Group policies, governance manuals, and delegation of authority (DoA) matrices.

Qualifications

• LL.B. or equivalent; ICSA/CG certification
• 5+ years in board administration

Performance indicators

• 100% timely board-meeting compliance
• Board Pack Distribution: ≥ 5 days prior to meetings
• Statutory Filings: 100% on-time across all jurisdictions
• Zero statutory record errors/penalties

Reports to

Group CEO (Solid); Board (Dotted)